All businesses have filing locations that need to be confidential. Whether it’s for internal matters such as HR or Finance, or simply that you have confidential clients or projects.
Managing access rights for email filing on a location-by-location basis, especially where you have a high staff turnover can be labour-intensive, which is why CloudFiler’s role based security is so beneficial.
With role-based security you can define role groups, for example internal groups might be:
- HR Staff
- Finance Staff
- Directors
For your business activities you might have:
- Defense projects team
- High value accounts team
You assign key people to the role groups, then when creating a secure location you assign the role group/s rather than individual staff.
The first half of this 3 min video is an animation explaining the concepts whilst the second half shows how you can restrict access to an HR location in CloudFiler using role groups.