Getting ready for 'New Outlook' - part 6

Technology has changed significantly in recent years as have customer expectations and needs. In this series of articles, we will look at how ‘New Outlook’ impacts businesses.

𝐅𝐫𝐨𝐦 𝐜𝐨𝐮𝐫𝐬𝐞 𝐭𝐨 𝐟𝐢𝐧𝐞-𝐠𝐫𝐚𝐢𝐧𝐞𝐝 𝐬𝐞𝐜𝐮𝐫𝐢𝐭𝐲

Earlier systems relied on the permissions of the Windows folders into which you filed your emails. This had the advantage that the search tool only shows you what you were able to find by browsing via File Explorer. The disadvantages are that you can’t search via a phone, tablet, Mac, etc., and are thus limited to only searching via a PC, and if you switch to a different computer you have to wait for it to rebuild the whole index. This is also very demanding of network resources because each device has to download and index every single email. We know of one business that had to uninstall one of these older style systems because it brought their network to its knees. Others have discovered to their dismay that the constant demand for emails to index from every machine on the network is seen as a denial-of-service attack by some systems such as SharePoint, so they protect the service for the good of other users by reducing service availability to the machine/s that appear to be hammering their services. The net result is that everyone finds SharePoint and Teams to be slow but does not know why.

𝐍𝐞𝐱𝐭 𝐠𝐞𝐧𝐞𝐫𝐚𝐭𝐢𝐨𝐧 – 𝐠𝐫𝐞𝐚𝐭𝐞𝐫 𝐟𝐥𝐞𝐱𝐢𝐛𝐢𝐥𝐢𝐭𝐲

With CloudFiler you can control access based on roles rather than rely solely on folder access rights. You can also then decide who is allowed to create locations, edit them or delete them. Best of all, this works regardless of how users access the system; PC, phone, tablet, Mac, etc. This ability to easily control security from you own portal and with minimal effort is a key advantage for businesses that value staff mobility and security.