CloudFiler & Mail Manager comparison
Is CloudFiler a suitable alternative to Mail Manager?
Both products integrate with Microsoft's Outlook to provide intuitive filing and searching of email.
You may have specific needs, so a lot depends on what you want from the product, but for the vast majority of businesses, CloudFiler is an ideal alternative which: offers a host of extra capabilities, is a pleasure to use and is cheaper to license.
You may be surprised to learn that CloudFiler was designed by the same minds that created Mail Manager. We left Arup before Mail Manager was sold to Ideagen and decided to take a fresh approach by using new technologies to deliver a modern, versatile and reliable product. (About us)
Supported environments for file & search
| Mail Manager | CloudFiler | |
| Windows desktop |
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| Android (phones and tablets) |
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| iOS (iPhones and iPads) |
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| OS X (Apple Macs) | |
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| Browsers | |
User experience
| Mail Manager | CloudFiler | |
| Well integrated with Outlook | |
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| Modern user interface designed for touch interfaces | |
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| User preferences shared with all devices | |
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| Suggested locations shared with all devices | |
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| Intelligent location suggestions are based on where both you AND your colleagues file - new users don't need to teach it | |
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| File to multiple locations at once | |
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| Filed emails show where they were filed to | |
Search capabilities
| Mail Manager | CloudFiler | |
| Full HTML preview | |
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| Seach via Windows desktop | |
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| Search via Android phones and tablets | |
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| Search via iPhones and iPads | |
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| Search via Apple Macs | |
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| Search via all popular browsers | |
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| Search into attachments | planned | |
| Intuitive filtering via the head of each column | |
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| Central search - no delays and always up-to-date | |
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| Doesn't swamp your network - no local indexing | |
Licensing
| Mail Manager | CloudFiler | |
| Unlimited licenses per user | |
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| Automated allocation (Network licensing) | |
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| See who is using the licenses and when | |
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| Manage your own licenses | |
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| Use more than you own (monthly over usage automatically permitted) | |
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| Cost | $$$$$ | $ |
Security
| Mail Manager | CloudFiler | |
| Role based security | |
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| Emails encrypted in transit and at rest | |
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| Centrally manage user rights | |
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| Built-in Private locations for staff training, health, etc. | |
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| Special 'My eyes only' locations | |
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| Maintains multiple copies in the cloud for performance and continuity | |
Management
| Mail Manager | CloudFiler | |
| Centrally manage defaults | |
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| Central deployment to all devices (PC, Phones, etc.) | |
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| No need to manage locally installed versions | |
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| Control who can create locations | |
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| See who has access to a given location | |
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| Outlook never blocks the App | |
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| Automatically backs up your data | |
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| Automate filing (virtual email accounts for each location) | planned |
Support
| Mail Manager | CloudFiler | |
| Phone | |
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| On-line chat | |
Integration
| Mail Manager | CloudFiler | |
| Rich API | |
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| Integrate with financial systems | |
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| Add locations via a spreadsheet, database, etc. | |
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| VB, C#, HTML, Python, PHP, Swift, Dart, Go, etc. | |
Easy data migration
Our Bulk Uploader tool makes the process of switching from Mail Manager to CloudFiler both simple and fast; take a look at our videos.